Admin

HIDE HELP
This page gives you links to all the web addresses and services you need to work with TNPM's Google G Suite (email, documents and calendar) and our website, poomuseum.org.

To access most of the accounts linked here you must have the appropriate passwords.

Although this page isn't made public, it isn't secured - we rely on the account passwords for security.

Google Drive
Google Drive is your online file and document storage. There isn't a common TNPM Drive. Instead each person has their own Drive. You can share your Drive documents with others and collaboratively edit them. The two video tutorials below cover all the basics.

Please check that you are signed in to your TNPM Google account (eg [email protected]). If you are using a tabbed browser you can close Google's My Accounts page once you are signed in. If you are in the wrong Google account, you will see that account's pages instead of your TNPM pages.

GOOGLE SIGN IN
Once you're logged into the right account, here's your Drive.

DRIVE
This video shows you how to upload, create, store, edit and download your documents on your Drive.

DRIVE TUTORIAL
This video shows you how to work with word-processor documents (Docs) and spreadsheets (Sheets) on your Drive

DOCS TUTORIAL
Gmail
There isn't a shared TNPM Gmail. Instead, each person has their own Gmail. There are also joint email inboxes like [email protected] (see Group Inboxes below).

Please check that you are signed in to your TNPM Google account (eg [email protected]useum.org). If you are using a tabbed browser you can close Google's My Accounts page once you are signed in. If you are in the wrong Google account, you will see that account's pages instead of your TNPM pages.

GOOGLE SIGN IN
Once you're logged into the right account, here's your Gmail.

GMAIL
Group Inboxes
We use Google Groups as collaborative email inboxes - ie inboxes that receive email from distinct sources or about distinct subjects. For example [email protected] receives general sales emails as well as Web Shop auto transaction emails.

When you are subscribed to a Group, incoming emails from it will be forwarded to your TNPM Gmail. You can choose whether to answer an email as yourself ([email protected]) or as the Group ([email protected]).

In a collaborative inbox, you can claim an email as your responsibility, delegate it to someone else or mark is as completed.

Please check that you are signed in to your TNPM Google account (eg [email protected]). If you are using a tabbed browser you can close Google's My Accounts page once you are signed in. If you are in the wrong Google account, you will see that account's pages instead of your TNPM pages.

GOOGLE SIGN IN
Once you are signed in, you can choose which Groups you want to subscribe to and how the emails they receive will be forwarded to you. If you don't want to see emails from a group it is usually better to 'mute' the emails from it rather than unsubscribe from the group.

GROUPS
[email protected] is a catch-all for general emails to TNPM.

TEAM
[email protected] is for anything to do with sales. That includes emails generated by the Web Shop enquiry form and from Snipcart.

SALES
[email protected] is for anything to do with the cafe. We don't yet know how the cafe will fit in so this Group is just a placeholder.

CAFE
[email protected] receives all emails generated by contact, feedback and other forms on poomuseum.org, except for Sales Query forms.

WEBFORMS
[email protected] as envisaged at the moment is primarily for dealing with children, the idea being that anything that needs transparency for child protection is done here. That might or might not be the best way to proceed!

EDU
[email protected] is for emails that REALLY shouldn't be accidentally deleted or lost in the flood. For example, important finance stuff.

SECURE
[email protected] is for emails about wedsite admin, systems admin or similar tech stuff that is boring or incomprehensible or might seem alarming if you're not tech-minded.

TECH
YouTube
There isn't a common TNPM YouTube. It's on the ToDo list! Instead each person has their own YouTube.

Please check that you are signed in to your TNPM Google account (eg [email protected]). If you are using a tabbed browser you can close Google's My Accounts page once you are signed in. If you are in the wrong Google account, you will see that account's pages instead of your TNPM pages.

GOOGLE SIGN IN
Once you're logged into the right account, here's your YouTube Channel.

MY CHANNEL
Social Media
Website Content
We use the Prose Online Content Editor to work on poomuseum.org. Our website is hosted on TNPM's Github account, so Prose needs your Github password to access it. Caution! Prose allows you (or anyone) to edit without signing in, but in that case any changes made are lost at the end of the session. To avoid getting stung by this behaviour, sign in to Prose before you start! Prose's openness isn't a privacy issue because all data on poomuseum.org is public domain. Prose is a free service provided by Development Seed.

You can sign in to Prose here. On successsful sign-in you will be diverted to Github 'Explore Pages' - it's possible to navigate to poomuseum.org from there but you may find it easier to close the page and then use the EDIT buttons below.

PROSE SIGN IN
Use snippets to embed complex content into the posts you create with Prose Editor

SNIPPETS
imageresize.org is an online image processing tool. It can resize, crop, convert and do other basic image editing.

Images for the blog should be exactly 900 pixels wide (height can vary). Thumbnails for the blog should be exactly 150x150 pixels.

Hint: to crop to a square image for a thumbnail, go to Adjust Image, click on crop then click on 1:1. The selection frame will be locked square.

IMAGERESIZE
Once you're signed into Prose you can work on poomuseum.com. Caution! If you're unfamiliar with Prose, you may need some tuition first.

You don't need to code but you must be able to edit (crop, resize, file-shrink) the images you drag-and-drop to Prose. If you don't want to do this with software installed on your device, you can use imageresize.org (see below).

BLOG
PAGES
Website Admin
We rely on several online services to run poomuseum.org. Gandi is our Domain Name Provider. Github stores and securely backs up the code and data that constitute poomuseum.org. Github Pages hosts the website. Cloudflare CDN delivers it to the viewer's device. Formspree collects input from forms on the website. Prose Content Editor allows us to edit and add content.

We don't normally need to access Gandi, Cloudflare and Formspree accounts. Direct access to Github Pages is necessary only for developers. Otherwise, when we need to add or edit website content, Prose acts as an intermediary with Github.

Formspree is a service that detects when a website visitor fills in a feedback form on poomuseum.org, then forwards their feedback to us at [email protected] Bill Cane is paying for Formspree.

Caution! You may need developer skills to change settings in Formspree without causing damage up to complete loss of our webforms and their data.

FORMSPREE
Cloudflare is a CDN (Content Delivery Network). It uses fast networks and locally-cached copies to speed delivery of webpages from our hosting service (Github) to a viewer's device. This helps poomuseum.org to load quickly on mobile phones. We use the free tier of Cloudflare.

Caution! It's fine to sign in to Cloudflare to look at website analytics but you may need developer skills to change settings without causing damage up to complete outage of poomuseum.org.

CLOUDFLARE
Gandi is our Domain Name Provider. There isn't normally any need to access the account. Gandi automatically bills TNPM annually.

Caution! You may need developer skills to change Gandi domain name settings without causing damage up to complete outage of poomuseum.org.

GANDI
Github is a version control and code hosting service. It's where our website code is stored. Unless you are developing you'll normally access it via the Prose Editor (see above). We use the free tier of Github.

Caution! You may need developer skills to change settings in Github without causing damage up to permanent deletion of poomuseum.org.

GITHUB
Website Data
We use the Prose Online Content Editor to work on poomuseum.org. Our website is hosted on TNPM's Github account, so Prose needs your Github password to access it. Caution! Prose allows you (or anyone) to edit without signing in, but in that case any changes made are lost at the end of the session. To avoid getting stung by this behaviour, sign in to Prose before you start! Prose's openness isn't a privacy issue because all data on poomuseum.org is public domain. Prose is a free service provided by Development Seed.

You can sign in to Prose here. On successsful sign-in you will be diverted to Github 'Explore Pages' - it's possible to navigate to poomuseum.org from there but you may find it easier to close the page and then use the EDIT buttons below.

PROSE SIGN IN
Phone, email, address and other contact details.

When you've clicked the BUSINESS DETAILS button to open Prose will, click the metadata icon (the grille-like icon top right of Prose's page). That will take you to a form where you can edit Business Details

BUSINESS DETAILS
EVENTS
KIDS
LINKS
JOKES
POO FACTS
Web Shop
We use the Snipcart service to provide the embedded Web Shop on poomuseum.org. We use Stripe as the payment backend and UPS for shipping. Both these services are integrated with Snipcart. We use Royal Mail for shipping within the UK. For dealing with transactions in Snipcart Console, sign in as [email protected] We are on Snipcart's non-profit payment plan so we are only charged a percentage per transaction.

SNIPCART
Snipcart's online documentation is the best way to learn how to use Snipcart.

SNIPCART DOC
Stripe is the payment backend that connects Snipcart with TNPM's bank account. To review transactions or export them to the accountant's Quickbooks system, please sign in as [email protected]

STRIPE
Export transactions as feed for Accountant's Quickbooks system. Please sign in as [email protected]

STRIPE->QBOOKS
UPS is the mail delivery service we use with Snipcart. It automatically calculates shipping rates for us.

UPS